Health and Safety
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Advance Data Communications Ltd
Suttons House, Easthorpe Street, Ruddington, Nottingham, NG11 6LA
Tel 08009550944 Fax 01159 214721
Health & Safety Policy
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It is Advance Data Communications policy that as far as is reasonably practicable, an environment is created and maintained within the company which does not pose an undue risk to the health & safety of persons, including employees, customers, suppliers, sub-contractor, visitors and members of the public.
The approach to health & safety will be based on the identification and control of hazards.
The prevention of all incidents, particularly those involving personal injury, damage to property, and in addition near miss investigation is recognized as being essential to avoid similar occurrences.
Advance Data Communications recognises that everyone concerned is made aware of their responsibility’s in implementing the policy. All supervisory personnel will ensure that the policy will be implemented within their areas of responsibility
Employees undertake to contribute to the maintenance of a safe environment, which does not impose unduly on the health of the persons.
In addition Advance Data Communications shall:
Maintain a constant and continuing improvement culture in health & safety performance
and encourage all employees to set an example in safe behaviour.
Provide the necessary resources to ensure the implementation and maintenance of the
health & safety policy
This policy will be reviewed at periods not exceeding 1 year, or at such stages where legal requirements or changes to the company’s business requires a review.
Matthew Sturt Date Revised Jan 2008
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Quality Policy & Objectives
“To provide product and service, which gives total customer satisfaction”
It is ourpolicy to ensure the continual improvement of our overall performance, and to aim towards satisfying and exceeding the expectations and needs of our Customers.
To achieve this objective, we operate a quality management control system that is described in this manual. Adherence to this policy involves all of our people, activities and services, and their effects.
This policy is understood, implemented and maintained at all levels within the organization. The policy includes the setting and publication of our quality objectives and this policy is publicly available.
The Directors has the ultimate responsibility for the effective operation of the Quality Management System.
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Equall Opportunities policy
The Advance Data communications equal opportunity policy sets out the objectives to maintain working standards, applications for employment are treated equally irrespective of race, colour, sex, disability, religion or national origin.
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Environmental Policy
Advance Data Communications accepts responsibility for the harmful effects its operations have on the local environment and as an integral part of its business strategy is committed to minimizing the impact of its activities on the environment.
Therefore the Company will undertake that it will:
Promote environmental awareness amongst all employees and train our staff to understand and fulfill their environmental responsibilities
Distribute this policy statement during staff inductions
Display the policy both in the engineering file and on the company web site. www.advancecom.co.uk
The Company will comply with the environmental requirements of appropriate legislative bodies as a minimum standard.
Minimize the use of energy, resources and waste produced, whilst maintaining a professional and safe working environment
Minimize the use of non-renewable resources, hazardous chemicals and other pollutants.
Ozone depleting substances should be avoided at all costs.
Take all measures that are reasonably practible to reduce waste at source.
Recycle those fractions of the waste stream where an outlet is available.
Dispose of final wastes by the most environmentally suitable means. Ensure the legal disposal of all wastes arising from the activities of our business.
Continually improve our environmental performance
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FREEPHONE 0800 9550944 |
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1. POLICY STATEMENT
It is the policy of advance data communications ltd.(here in after referred to as “adc”) that operations carried out by adc are in accordance with the requirements of the health and safety at works act 1974,both in the spirit of the act and its legal obligations. Adc accepts its responsibilities towards its employees and any other person who may be affected by work undertaken by adc.
Mr Chris Ketteringham, as managing director, is responsible for ensuring that suitable and sufficient provisions of resources are made to ensure the health and safety of his employees and to minimize identified significant risks to employees and to others affected by the works of adc.
Matthew Sturt as health and safety officer, is the senior manager responsible for implementing this policy and his duties , and those of other directors, managers and all employees are detailed in the companies health and safety policy. The h & s policy must be used as a reference manual for h & s issues relating to activities carried out by adc.
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In order to avoid accidents and incidents, good working practices are vital. The policy and h & s manual detail standard procedures designed to ensure that adc’s employees are able to carry out work in a healthy and safe environment, both at head office and out on sites. It is a condition of all employees of adc that they familiarize themselves with their duties as detailed in this policy and health and safety manual.
Adc recognizes that every employee has a vital role to play if high standards are to be achieved, maintained and improved on. Adc therefore, requires that employees take a pro active role in improving health and safety performance and encourage constructive suggestions on how methods of work can be improved to make them safer, and thereby reduce the inherent levels of risk.
The operation of this policy will be monitored by Mr Chris Ketteringham, as managing director, assisted by the health and safety officer.
Organizations and individuals who are sub-contracted to adc must abide by the company’s health and safety policy and work to a safe standard at all times.
This health and safety policy and manual will be subject to an annual review and will be updated during the interim period in the event of any changes in legislation or codes of practice causing the need for any change in policies or procedures.
This statement will be displayed in a prominent position at all work locations and sites. a copy of the health and safety manual with full details of the organization and arrangements for implementing the policy will also be available to all employees and sub-contractors for reference.
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2. DUTIES 2.1 Duties of the managing director and health and safety director
In addition to his other duties as a director of adc, the managing director, as health and safety director (duty holder) has additional responsibilities for;-
a) Providing a company statement on any issue regarding Health and safety that requires a formal statement.
b) Ensuring that he is informed of and agrees with any correspondence to/from the health and safety executive.
c) Having regular meetings with the company’s safety advisors and the managers responsible for running contracts with the view to reviewing performance in the last period, setting objectives for the next period, and receiving feedback in general on health and safety issues.
d) Ensuring all employees are informed of any major health and safety issues affecting the company.
e) Promoting a pro-active approach to positive health and safety and risk management through the company’s directors, managers and supervisors.
f) Ensuring that there is adequate health and safety advice and awareness at all levels of the company, ensuring that all employees are made aware of the company’s health and safety policies, and that they receive adequate training and consultation to enable then to satisfy their roles and the safety policy.
2.2 Duties of the health and safety officer.
The health and safety Office has responsibility for,
a) Ensuring that ADC health and safety policy and any statements on health and safety policy are brought to the attention of all relevant people.
b) Having regular meetings with the managing director and the company’s health and safety advisors to review performance, set objectives, and to update his knowledge in general on health and safety issues.
c) Ensuring that information is distributed to inform employees of any major health and safety issues affecting or likely to effect the company.
d) Promoting a pro-active approach to positive health and safety and risk management through the company’s directors, managers and supervisors.
e) Monitoring onsite health and safety performance to ensure compliance with the health and safety policy, industry code of practice and statuary regulations.
f) By his own conduct and actions setting a good example to others at all times.
2.3 Duties of the managers responsible for organizing and managing contract work
Any manager responsible for contract work must implement the policy by,
a) Having adequate knowledge of, and observing the requirements of, construction regulations and other legislations of codes of practice.
b) Ensuring that all persons working on site are adequately trained to enable for them to carry out their duties. This includes ensuring that a full site induction talk on the risks, working methods, emergency and welfare provisions are carried out before any works commence.
c) Ensuring that the management of H&S at work regulations 1999, construction health, safety and welfare regulations 1996, and the CDM regulations 1994 are followed and the necessary H&S plans, risk assessments and method statements are produced and brought to the attention of the relevant people.
d) Ensuring that adequate emergency provisions are made on site.
e) Making full provisions for safe methods of works and adequate welfare facilities at the tender stage of all contracts.
f) Ensuring that all plant sent to site is safe, is in accordance with manufactures’ spec, and when applicable, has been tested and examined in accordance with regulations.
g) Ensuring that the operators of any plant are trained and certified to do so, (must have copies of their training certificates on site)
h) When hiring plant and equipment, ensuring that items meet current Uk and EC requirements with regards to guarding, noise levels, and emissions.
i) Ensuring that site staff and employees are all levels receive appropriate training to be able to undertake their task safely.
j) Monitoring H&S performance through site meetings, actioning of safety advisor reports, and responding to actual site conditions observed when on routine site inspection.
k) Holding regular meeting with employees and other operatives to receive comments and suggestions on ways in which H&S performance can be improved.
l) Liaising with the companies safety advisors and taking charge of problems that can not be controlled at site level, especially with regards to control of sub contractors.
m) Setting a good personal example and having adequate knowledge of H&S legislation relating to ADC’s work.
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2.1 Duties of project engineers. The duties of project engineers or persons in control of a site are to,
a) understand the company H&S policy and ensure that it is bought to the attention of all employees and contractors working on site,
b) Have an adequate knowledge of, and observe, the requirements of relevant H&S regulations and codes of practice.
c) Ensure that all statutory registers and records are maintained and all persons working on site are adequately trained to enable them to carry out their duties.
d) Ensure that the necessary risk assessments have been carried out and recorded and that detailed safe working methods, statements adopting “best working practice” approach are used for any identified high risk activities.
e) Ensure that adequate arrangements are made regarding fire precautions, first aid equipment, trained first aiders or appointed person, and there adequate emergency provisions are in place
f) Make adequate provisions for appropriate welfare facilities.
g) Organize the site so that work is carried out to the correct standard with minimum risk to operatives and other persons, equipment, materials, and members of the public, both during and out of site hours.
h) Encourage employees and any contractors to be pro-active in developing a positive approach to H&S performance.
i) Undertake (or arrange for others to carry out) site induction talks for new arrivals on to site.
j) Ensure that all accident/incident is properly investigated and reported in accordance with company policy and requirements of statuary legislation.
k) Ensure that concise instructions are given to operative, detailing what precautions/actions must be taken to minimize risks.
l) Ensure that new employees, apprentices, young persons or occasional site workers are ware of risks to their health and safety, and the relevant precautions to be taken.
m) Report any defects in work equipment to the manager in charge of the contract, together with details of any dangerous practices observed on site.
n) Ensure that all plant, tools and equipment is being used correctly.
o) Set a good example at all times.
2.2 Duties of managers in control of permanent workplaces.
The duties of the managers in permanent workplaces include the following particular areas to monitor;
a) fire risks due to flammables, waste paper and smoking
b) electrical risks due to overloaded sockets and circuitry, and incorrectly maintained equipment (see section on electricity)
c) Tripping hazards due to trailing leads telephone cables etc across access ways and especially stairways.
d) Safe storage of materials.
e) Provision and maintenance of adequate welfare facilities.
f) Arrangements for workers using VDU equipment, such as the layout of work stations, ensuring adequate rest periods etc.
2.3 Duties of all employees.
The H&S at work act 1974 requires all employees and self employed persons to take reasonable care of themselves and others who may be affected by their acts or omissions, and to co-operate with the company by observing the companies procedures, so enabling the company to comply with its statutory duties.
In particular, all employees can assist by:
a) Taking a pro-active role is assessing the companies H&S performance and suggesting ways in which improvements can be made.
b) Using appropriate protective equipment (e.g. head protection, eye protection, hearing protection, footwear etc) as required for the job.
c) Keeping personal tools and equipment in good condition.
d) Recording all defects in plant and equipment, together with any unsafe acts to their immediate supervisor.
e) Operating only plants and equipment, and carrying out tasks for which they have been trained and are familiar.
It is important that all employees feel capable of doing the tasks which they are assigned. If any person is in any doubt then he/she should inform his/her immediate supervisor. DO NOT TAKE CHANCES.
2.4 Duties of the company’s health and safety advisors.
The company retains external competent health and safety advisors whose duties are;
a) To encourage a pro-active approach to health and safety matters and to take a positive attitude to risk management functions.
b) To keep themselves up to date with current legislation and best working methods and to disseminate this information throughout the company. At all times they must be prepared to assist management in whatever way they can with regards to health and safety.
c) To carry out regular inspections and safety audits and report on their findings. In addition they should assist the Company’s managers by advising on working method and training requirements.
d) To assist the health and safety Director and health and safety Officer, through regular consultative meetings at prescribed intervals, to comment on the company’s health and safety performance and assist in setting future objectives.
e) To take whatever action they consider necessary if in their opinion they are confronted with a serious risk to health and safety, and report the occurrence and action taken to the project engineer, and if need be, the health and safety Director or health and safety Officer.
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3. ALCOHOL, DRUGS AND MEDICATION.
Advance Data Communications Ltd. Is committed to ensuring the health and safety of their employees, sub-contractors and members of the public. In line with this commitment the company stipulates that all employees and sub- contractors should themselves ensure that they are fit to perform the work required of them by the company.
Any employee or sub-contractor who appears to be under the influence of alcoholic drink, drugs or medication places himself/herself at risk, but also those who maybe affected by his/her work. This cannot and will not be tolerated by the company.
ADC Ltd. Therefore operates a zero tolerance policy towards any employee or sub-contractor who appears under influence of alcoholic drink, drugs or medication while at work. No employee or sub-contractor appearing to be under the influence of alcoholic drink, drugs or medication will be allowed to work for the company. Consequently, any employee found to be under the influence of alcoholic drink, drugs or medication while at work may face instant dismissal under the company’s disciplinary procedure and any person contracted by the company will be immediately asked to leave its site.
If any employee believes that he or she is under the influence of any substance that would impair his/her work, then the employee concerned should immediately contact his/her line manager. Provided such instances do not become commonplace, the employee will usually be instructed to remain off work until the effects have passed and he/she is fit for work. In such instances where the employee does not attempt to start work, disciplinary action may not be taken. If however, such instances are repeated over a short period, and the employee is repeatedly unavailable for work, the company may invoke its disciplinary procedures and insist that the individual seeks counselling and advice as a condition of continuing as an employee.
However, the company will only take a sympathetic attitude towards its employees provided that they report their condition prior to starting work. It is repeated that the nature of the company’s installation and test activities means that site workers especially would be at an unacceptable risk to their own safety and the safety of others if found working under the effects of alcohol, drugs or even prescribed medication. The risk consequences of mistakes at site level are severe and therefore site operatives should never attempt to work under such circumstances, and the company is likely to deal with any transgressor as having committed “gross misconduct”
4. Training.
4.1 All company employees.
The health and safety director, health and safety officer and health and safety advisors will meet regularly to carry out an ongoing review of health and safety training needs and will produce and maintain a training programme for all levels of employees. In carrying out the review, particular attention will be paid to persons whose roles have changed, or any legislative changes that require employees to receive further training in order to perform their required tasks. Employees taking on additional responsibility may also need additional training.
The training requirements will be agreed and budgets allocated. The health and safety officer and safety advisors will ensure that the training schedule is completed.
4.2 Induction.
All employees will receive a health and safety induction on engagement with the company to include;
· The safety rules of the company (and where they are located)
· Safety hazards and health risks
· Substance hazardous to health
· Work wear and PPE
· Good house keeping
· Fire risks and prevention, emergency procedures, location of extinguishers and assembly points
· Accident reporting (including RIDDOR)
· Designated access ways and walkways
· Welfare facilities, cloakrooms and toilets
· First aid provision and company appointed persons
The person responsible for giving the induction will record conformation of the induction in each inducted employee’s personnel file.
4.3 Specialist training.
The company is a specialist data systems and cabling installer. Working closely to live electrical equipment and services, and in confined and restricted spaces, carries a high risk and these issues represent common risks to the company’s engineers. In order to carry out such work, safe working procedures have been developed so that operatives continue to work in a safe manner minimizing the risks to themselves and others. These procedures are part of the safe training that every person employed by the company is required to undertake.
Certain tasks may involve work at height, work from fixed or mobile access equipment, work on unprotected edges and work in confined spaces. As such, all operatives will be fully trained in any specialist task that they are required to undertake, as will any authorized operators of specialist plants and equipment, including erectors of mobile scaffolding. The company will also ensure that nominated workplace first aid staffs are adequately trained.
In addition, if the company is required to undertake work in any workplace where there may be a special risk, for example due to the clients activities or where there is a risk of contamination, then the company will ensure that the operative are appraised of the risks beforehand and are fully trained to work safely in any such environment.
5. MONITORING AND REVIEW OF COMPANY’S SAFETY
PERFORMANCE.
5.1 Formal review of company health and safety performance.
The health and safety director, along with the health and safety officer and other company managers and the company health and safety advisors have specific responsibilities to monitor the implementation of the company’s health and safety policy and to review the company’s performance.
Items to be monitored and reviewed are:
a) any significant accidents or incidents
b) any matters arising from audits or site visits by the company’s safety advisors
c) any criticisms from H.S.E, clients or other parties
d) The company’s “safety objectives” have they been achieved?
e) New legislation, guidance notes, or H.S.E initiatives
f) The safety manual and working procedures as appropriate
g) Training requirements
On the basis of this formal review, the safety objectives will be set for the next period
5.2 Inspections and reports by the company safety advisors.
Where the safety advisors are contracted to carry out routine site inspections or audits of the company’s procedure, they will monitor working practices and will submit a formal report to the health and safety officer.
The safety advisors will also be available to advise the project engineers and operatives of any health, safety or environmental issues that may arise. As well as monitoring work progress they will be concerned with work to be undertaken in the future, and will discuss, with relevant managers, supervisors and employees any issues to be considered in the risk assessment, and any necessary planning of the works tasks to be undertaken.
Where the safety advisors carry out an inspection, three copies of the report will be sent to the company, one for the health and safety officer, one for the project engineer and one to be included into the site file for inspection purpose.
If on a subsequent visit the safety advisors are of the opinion that adequate action has not been and will not be taken, they will inform the health and safety officer as quickly as possible.
If the safety advisors are of the opinion that any operation constitutes a risk of serious injury to any person, then they will take all necessary action to ensure the situation is made safe.
If the project engineer disagrees with the safety advisors’ action, the safety advisors will record this opinion in written report and inform the health and safety officer (copying him with the report) by the quickest possible means. The health and safety officer must the resolve the issue.
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3. CONSULTATION WITH EMPLOYEES AND
SUB-CONTRACTORS.
3.1 Safety Representatives.
The company has a pro-active approach to health and safety, and recognizes the benefits of employees having a significant input into the company’s health and safety procedures. Employees also play a vital role in providing feedback on actual performance, and identifying hazards that have been previously missed. Therefore all employees and contractors are encouraged to assist the company to maintain a safe and healthy workplace.
As the company is readily in communication with all its employees, all employees are able to refer to management on safety issues on an ongoing basis. Where all formal consultative meetings are held, and at toolbox talks, all employees will be able to be represented in person and will be encouraged to contribute on any issue regarding health and safety.
In accordance with the health and safety (consultation with employees) regulations 1996, the company will hold consultative meeting allowing management and employees to consult on policy issues and other matters concerning health and safety objectives and performance.
All employees and contractors are encouraged to continually liaise with their immediate manager or supervisor to assist in the identification of any health and safety hazard that has not previously been identified.
3.2 Consultation with sub-contractors.
All contractors engaged by the company must be competent (see section on the construction (design and management) regulations (CDM) – selection of contractors) and provide evidence to support this. In addition, the company must provide details of the significant risks that contractors will encounter on the location or site where they will work.
This will be achieved via the project health and safety plan (where CDM applies), or by the provision of site risk assessments on smaller projects. Pre-start meetings with contractors will review the identified risks and will cover the risk precautions that must be in place before the contractor starts work and also during his work at site or location. Site meetings will also be held as appropriate with contractors to review and amend these provisions as necessary.
When contractors are submitting their proposals to the company, they will be asked to identify any significant risks their work will create both to themselves and to others who may be affected by that work. These will be subject to an agreed safe working method statement and, if appropriate, an amendment or addition to the project health and safety plan.
4. REPORTING OF ACCIDENTS AND DANGEROUS
OCCURENCES.
All accidents and incidents must be recorded in the company’s accident book, irrespective of whether the injured person is an employee, self-employed person, sub-contractor or authorized visitor. This applies to all injuries no matter how slight, and to any near miss incidents. The company accident forms must be completed for any accidents that have involved lost time or damage to plant or equipment.
Guidance on the action to be taken, depending on both the nature of the incident and the person who has been injured, can be found in the Health and safety executive’s leaflet –HSE 31- ‘Reporting an injury or dangerous occurrence.’
4.1 Violence to staff.
If a person is injured due to an act of violence sustained at work, and as a result of the injuries the person is unable to work as normal, the incident is classed as a work accident.
Appropriate action must be taken according to the extent of the injuries and the length of absence from work.
4.2 Incidents involving members of the public, visitors and
Unauthorized visitors.
If any member of the public or uninvited visitor is involved in an incident, and/or is injured, details must be entered in the accident book and the company notification form completed. The relevant supervisor must also notify the company health and safety officer as soon as possible and should discuss whether a full investigation is required by the health and safety advisors. Appropriate action will then be instigated following consultation with the health and safety officer.
If the incident is such that the injured person has to be taken to hospital (by whatever means) the incident must be reported to the health and safety executive by the quickest means (e.g., telephone) and confirmed within 10days on form F2508.
4.3 Major accidents and fatal accidents to employees, self employed,
Sub-contractors and authorized visitors.
A major injury is defined as any of the following:
· Fatality
· Fracture other than to fingers, thumbs or toes
· Amputations
· Dislocation of the shoulder, hip, knee or spine
· Loss of sight (temporary or permanent)
· Chemical or hot metal burn to the eye or any penetrating injury to the eye
· Electric shock or electric burn leading to unconsciousness or requiring resuscitation, or admittance to hospital for more than 24 hours
· Any other injury leading to hypothermia, heat induced illness or unconsciousness, or requiring resuscitation or admittance to hospital for more than 24 hours
· Unconsciousness caused by asphyxia or exposure to a harmful substance or biological agents
· Acute illness requiring medical treatment, or loss of consciousness arising from absorption of any substance by inhalation, ingestion or through the skin
· Acute illness requiring medical treatment where there is reason to believe this resulted from exposure to a biological agent or its toxins or infected material
In the event of any of the above, the person in control of the site must:
· Inform the health and safety officer immediately
· Inform the health and safety advisors immediately, N.B under RIDDOR a major injury must be reported to the HSE by the quickest means (e.g. telephone) the safety advisors will do this on the company’s behalf, so it is important to contact them a soon as possible after the incident. The safety advisors will complete the F2508 and forward this to the incident centre of the health and safety executive, with a copy to the health and safety officer
· If the injured person is a sub-contractor, inform their employers of the accident
· Complete the company’s accident report form and enter details in the accident book
· Inform the principal contractor if applicable
4.4 Industrial diseases.
There are a number of specified industrial diseases that must be reported to the health and safety executive. If such a situation is suspected, the health and safety officer and safety advisors should be contacted and will advise accordingly.
4.5 Accidents resulting in an employee’s absence from work for
more than 3 days (including days which would not normally
be working days)
For any accident resulting in necessary absence from work more than 3 days, but not included in the major injury category listed above, the project engineer should:
· Enter the details in the accident book
· Complete the company’s accident form sending copies to the health and safety officers and safety advisors. The project engineer should indicate on this form if he feels a full investigation is required. A copy must be retained on the site or at the location. (The health and safety officer should inform the safety advisors once the injury has resulted in over 3 days of lost time. The safety advisors will complete form 2508 and forward it to the incident centre of the health and safety executive, ensuring that it is copied to the health and safety officer)
· Inform the principal contractor or client if applicable
8.6 accidents to sub-contractors resulting in absence from work for more than 3 days
If a sub-contractor’s employee is injured and off site treatment is required, then the project engineer may not be aware that the sub-contractor has been absent for more than 3 days. The duty under RIDDOR is for the employer of the injured employee to report the accident. Therefore the company has no duty to report accidents to sub-contractors to the HSE. Nevertheless, the company should keep a record of accidents and incidents involving sub-contractors. In such a situation the company manager in charge of the site or location should;
· Enter the details of the sub-contractor’s accident into the company accident book
· Complete the companies’ accident form sending 1 copy to the h & s officer and 1 to the safety advisors. The project engineer should indicate on this form if he feels a full investigation is required. Retain a copy on site
· Inform the client or principal contractor if applicable(i.e. if the company is not acting in this role
8.7 dangerous occurrences
There are a number of specified incidents that, although they may not result in an injury or damage to property, must be reported to the HSE “ by the quickest possible means” If an accident occurs which it is felt may be reportable, the safety advisors should be contacted who will in turn advise accordingly.
The duty to report dangerous occurrences lies with the person in control of the premises or site. i.e. the client or contractor. Again the safety advisors will fully advise on necessary action to be taken and guidance Can be found in the HSE leaflet (HSE 31-“reporting an injury or dangerous occurrence”
9. First aid and welfare requirements
9.1 First aid treatment facilities-sites
The company will provide a first aid box stocked to a size appropriate for the numbers on site. If the site or type of work is of a special nature, additional items will be provided
The company will ensure there are trained first aiders on site and work places. Notices will be posted indicating the location of the first aid treatment facilities and the identity of the appointed first aid personnel.
9.2 First aid offices
in the office , a suitable sized first aid box, first aiders trained in accordance with first aid at work regs and an accident book will be provided. Notices will be posted giving info on the location of the first aid facilities and appointed first aiders.
9.3 Welfare facilities
The company will ensure welfare facilities are provided at all work locations and sites in accordance with the requirements of the H & S at work act and the construction (H & S and welfare) regulations 1996 namely;
· Suitable office accommodation for managers
· A rest room or canteen
· Facilities for heating food and boiling water for drinks
· Facilities for storing and drying clothes and ppe
· Toilets and facilities for washing
In many cases, the company may not be the actual provider of the facilities, but will exercise its duty to ensure that the facilities are provided by others for the use of the company’s employee
9.4 Drinking water
An adequate supply of fresh drinking water must be provided .if normal maims running water is not available, then a supply of water should be provided via containers clearly marked “Drinking water”
10 Fire precautions and emergency procedures
10.1 General fire precautions
The company will exercise its responsibilities to assess and minimize the risk of
Fire at all work locations in accordance with the fire precautions regulations 1997
Adequate fire prevention and emergency procedures together with suitable means of fire detection , raising of alarms and fire suppression will be put in to place at all work locations.
All potential fire hazards must be identified in risk assessments and steps must be taken to remove the hazards from site or to minimize the risks. No smoking areas will be established in all areas that pose any fire risk.
10.2 Maintenance of fire equipment at all locations
The H & S officer will ensure that fire alarms and appliances are provided in all areas, and tested at regular intervals. He will also be responsible for fire drills and evacuation procedures and that the appropriate records are updated.
The H & S officer, assisted by appointed fir wardens, should carry out a review of the emergency equipment and procedures on a regular basis.
10.3 Site operations
Where work is carried out that increases the risk of fire, then portable fire extinguishers will be required adjacent to the specific work location .The person undertaking such work must ensure all loose combustible or flammable materials are kept away from the working area and that the fire extinguisher is at hand.
Restricted permit to work procedures must be in place for any such works.
Site accommodation will be provided with fire extinguishers. These will be placed by entry/exit doors and should be used only in an emergency. The equipment provided in site accommodation must not be removed for task use. Additional equipment must be provided for specific operations if required.
Certain ops may require different types of extinguisher relevant to the risks involved. These will be provided if required.
All fire equipment will be maintained annually. Any discharged extinguishers must be withdrawn from site immediately and returned to the company’s head office for recharge.
Specialist sub-contractors may be required to perform high risk operations such as welding or hot works. All specialist contractors must undergo the company’s approval procedures, and have there own prevention methods in place before any works commence.
11 C D M regulations
11.1 Outline of the regulations
The CDM regulations place duties on all parties involved in construction work. Including clients, the design team and those involved in the actual construction.
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